Project Administrative Assistant

This position provides administrative and clerical support to field personnel and serves as a liaison between the corporate office and job sites. Responsibilities include coordinating shipments and office supplies, assisting with employee documentation, and supporting field supervision with operational tasks. Additional duties involve tracking apprenticeship participation and compliance, helping ensure prevailing wage requirements are met, and maintaining accurate records related to workforce programs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Travel and relocation to job sites are required.

Education and Experience: High School Diploma or GED required; One year experience in administration or a combination of training and equivalent experience.

Essential Functions

·         Serve as liaison between field teams and the corporate office.

·         Answer phone calls, manage mail, and coordinate FedEx/UPS shipments.

·         Order and maintain office supplies for job site operations.

·         Ensure employee documents, orientation packets, training materials, and handbooks are available and up to date.

·         Support site supervision by with employee paperwork.

·         Coordinate meetings, organize calendars, and assist with travel arrangements as needed.

·         Perform general administrative duties, including organizing and maintaining filing systems and preparing documents.

·         Support the processing of invoices, expense reports, and procurement requests.

·         Perform other duties as assigned to support field and corporate operations.

Qualifications

·         Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).

·         Excellent organizational skills with the ability to prioritize and manage multiple tasks under pressure.

·         Strong written and verbal communication skills.

·         Detail-oriented with the ability to proofread documents effectively.

·         Must have a valid driver’s license and be able to pass an MVR Check, Background Check, Physical, and Drug Test.

·         Willingness to travel and relocate to job sites (100% travel required with no rotations).

Working Conditions

·         General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning.

·         Noise level is usually low to medium; it can be loud on the jobsite.

·         Occasional lifting of up to 30 lbs.

·         We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

BUILD reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.